Event schedules for all divisions have been posted in color and black and white. The black/white versions are suitable for photocopying to distribute to your students, assistants, and parents.
These are Final event schedules and are likely the final version to be published. But be advised, these are still subject to change should room availability, equipment, materials needs, or other conditions warrant. It is published now to assist you in planning for the Olympiad competition.
The awards presentations range across the late afternoon and evening; you can expect it to be cold in the stadium. The bleachers for spectators are made of concrete and cushions, pillows, and blankets are recommended. The afternoon sun sets across the field, so hats or visors may also be a good idea. Students and coaches will sit on the track for the awards presentation; cushions, pillows and blankets are a good idea there as well.
Do not bring chairs onto the track at the stadium.
]]>Your team may be participating in a few events that have impounds. Impounds takes place between 7:30am and 8:30am. The location for impound will be the same location where the event takes place later that day. Make sure you bring your device and any other materials as specified by the rules to the impound area.
Please note that while one or more of the 15 current team members must have constructed all pre-built devices presented for judging, any of the current team members may demonstrate or operate the device at the competition unless stated otherwise in the rules. Any student designated by the coach may impound devices. Students will not have to have their wristband in order to impound but will need their wristbands to participate in the event.
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IMPORTANT: The team roster, Parent Release Forms, and Photographic Consent and Release Forms are scanned and stored online. The forms and releases are stored for about one year in case a problem arises (often medical). After about a year the files are deleted from storage. The paper copies are securely shredded after scanning. Please DO NOT STAPLE the forms so that they can be scanned; stapled forms cannot be scanned automatically.
Lastly, please put the Team Roster, grouped Parent Release Forms and the grouped Photographic Consent and Release Forms in a large manilla envelope.
After you have given us the stack of these items, we will have a packet for you which will include the 15 wristbands, a map, a schedule, and an arbitration form. Please download and make sure you print off enough copies of the map and event schedule for your students, parents, and guests. The Olympiad will not provide multiple copies for the map and event schedule.
While the head coach is checking in, the rest of the team can be finding a spot on campus to set up their team staging area and/or impounding devices.
Need a quick answer?—If there are quick procedural issues on events, coaches can call (818) 570 0333, the official Los Angeles County Science Olympiad number for tournament day. Quick procedural issues are things like the event room is locked, the Event Supervisor is missing for an event, the Event Supervisor is checking for student ID to let them in, the Event Supervisor is not allowing certain items that should be allowed, etc. In general, call this number to get something fixed quickly. This phone number is not to be used for appeals. This does not replace the appeal process that's currently in place. Please use this number judiciously.
Need to file an appeal?—To file an arbitration, the head coach (only) should fill out the appeal form included in the coaches packet. The head coach should then bring the form to the Event Supervisor to have the event supervisor complete the form. After the Event Supervisor is done, turn in the appeal form at Olympiad Headquarters in the Dunke Room in Swan Hall.
New Twitter Feed—This year, we have decided to implement a live twitter feed (@LACoSciOly) so that any vital updates will get to you as quick as possible. Updates will consist of any unexpected issues such as room changes, event clarifications, as well as important reminders such as the award ceremony or registration.
If you do not have a twitter account, you can go to twitter.com and sign up for a free account. Select find friends on the upper left of the home page and type in @LACoSciOly. Click follow to automatically receive any notices that are "tweeted." Any updates made on twitter will be made in person as well. For example, if there is a room change there will be a sign hanging from the old room indicating the new venue where the event has moved.