Logistics for Rio Hondo College
This information is provided to help insure that you have the best possible experience at the Science Olympiad. Although much of this information has been shared in other messages and online, these are points of clarification and information where questions often arise. Please review this summary. Thanks!
Entering the College
The College gates will open at 5:30 am. Please do not arrive earlier. Campus security will not unlock the gates to allow you onto campus. The major streets that border the campus are both called Workman Mill Road to the north and to the west of the College. The entrance onto campus on the west side is College Drive. The entrance onto campus from the north side is North Drive.
Team check-in will take place starting at 7:30 am in the breezeway between the Science Building (the S Building) and the Administration Building (the A Building) on the Upper Quad. As logistics permit, registration may be available before 7:30 am. The head coach of the team, or his/her representative, may check-in the team.
The registration materials (do not staple; these documents will be scanned) we’re expecting are:
- Final Team Roster
- General Release for all participants.
- Photo Release for all participants
- Volunteer Code of Conduct forms for each of your volunteers.
The following forms, appropriate for the Rio Hondo College venue are required. These forms should be downloaded from the website. Note that the blue headings are links to the individual forms.
Please assemble all of these items in a large envelope with the name of the school and your team number on the outside. Do not staple any items. After providing all of the items requested to the staff in the Registration Check-In table, you will receive a packet which will include student wristbands, a map, a schedule, any updates, and other information.
Roster of 15 Official Team Members
The roster must list all of the participating students and their grade level. The head coach signs the roster to certify compliance with the registration rules.
Schools may not substitute team members during the tournament. If an emergency should arise and a student on your team is unable to compete, you should discuss that situation with a member of the Science Olympiad Organizing Committee. Count your wristbands before you leave the registration area. For students without a signed photo release, we will trade those wristbands for wristbands of another color.
Maps and Schedules
Please download and print enough copies for your team members and guests.
Science Olympiad Code and Ethics & General Rules
Please review with your students and parents the Science Olympiad Code and Ethics & General Rules posted on the National Science Olympiad Web site: Code of Ethics & General Rules | Science Olympiad
GENERAL RULES, CODE OF ETHICS AND SPIRIT OF THE PROBLEM Revised by the Science Olympiad Rules Committee Chairs and Executive Board, July 2014 (note changes in bold)
Please review the clarifications that have been made prior to the Science Olympiad. These are posted online.
Traffic Rules & Parking
Please observe all posted parking signage and directions and require all of your team parents and guests to do the same. The Science Olympiad impacts the local community and we ask all participants to be considerate, respectful, and obey all posted rules and laws. Failure to attend to this courtesy and observing all parking requirements will place our relationship with Rio Hondo College in jeopardy. Vehicles parked in violation of parking rules may be ticketed and may be towed at the owner’s expense. Pleases refer to the campus parking map.
Passenger Vehicle Student Drop Off
Please refer to the Rio Hondo College Campus Logistics map, which is posted on the website. The main entrance is College Drive but passenger vehicles may enter the campus via North Drive or College Drive. Passenger vehicles may drop off students, devices, and other team support materials on Drop Off Zone (the road has no name) which is between Lots B and C. Please note, the Drop Off Zone is one-way and can only be entered in front of Lot K. Be prepared to drop off equipment and passengers quickly and then exit the area. Drivers may then park in any non-staff lot (Lots A, C, E, J, L, 1 through 6). If you park in Lot A, you will walk across the bridge to the second floor of the Science Building. Take the elevator to the 1st Floor and you will be at Upper Quad. A map indicating these locations is provided on the website.
School Bus Parking
School buses should enter campus at Workman Mill Road (across street from large white warehouses). Buses can drop of teams and equipment in front of the Science Building (S Building) or in front of the Student Services Building (SS Building). Be prepared to drop off equipment. Buses will exit and park as directed by campus security. Parking is extremely limited. Buses are encouraged to drop off and then leave the area around campus. Buses can park on Workman Mill Road.
Team Staging Areas
Teams are welcome to select a location for a "home base" during the Science Olympiad. The location of team staging areas is important to the safety of all Science Olympiad participants. Teams may stage in the grassy areas in the Applied Technology (AT), the Lower Quad (LQ), and the area behind the LRC. Teams may also stage on one side of the walkway between Student Services Building (SS) and the Wray Theatre (W), and one side of the wide sidewalks in the upper and lower quads. The Upper Quad (UQ) is also available in the open space in front of Library Tower (L) as long as adequate space is left for pedestrian traffic. Maintaining emergency access is essential. The available space for setting up team staring areas, including canopies, folding chairs, etc. is shown on a campus map that is attached. Each team is allowed only ONE canopy. It is important that staring area be set up only in these areas. Please review the map and follow the directions of campus security. Your staging area should be off the paved areas, as these provide emergency access and clearance.
Please use good judgment and courtesy as you arrange your areas/shade canopies. The paved areas (which are off limits) provide natural lines and space. In some of the more open grassy areas, you will need to cooperate to establish access and space. Courtesy also indicates that your area should be limited and not include several canopies. Canopies should not be larger than 10€™x10.€™ There is simply not space to spread out as much as you might prefer. We are very grateful for the support of Rio Hondo College - please do all you can to be courteous guests on campus. Teams are not permitted to select and reserve a location the day before the Science Olympiad, or before sunrise on Saturday.
IMPORTANT: All shade canopies must be constructed of a flame retardant material and must be tagged indicating compliance. The Fire Marshall or Campus Security may check for these tags and may require that canopies not in compliance be removed. Fire requirements prohibit cooking and any open flame. Under no circumstances should you cook or reheat food during the day.
There are also classes that in session on Saturday. Please be courteous to the students and faculty that are on campus.
Food Service on Campus
Rio Hondo College has arranged for the following on-campus food service options for the day of the Science Olympiad. Please be prepared to bring and pay with cash as credit and debit cards are not accepted. The following times are estimates and subject to change.
7:00 am—3:00 pm
Rio Café (burgers, fries, crepes, drinks)
10:00 am—3:00 pm
No Cooking or Open Flames
No cooking or open flames of any kind are allowed on campus.
Lost and Found
A Lost and Found will be set up at the Registration area in the morning and moved to the Learning Resource Center (LRC), Room 129 later in the day. Please note that Rio Hondo College Campus Safety does not lead the Lost and Found process. The helpful officers on campus do not have information about lost and found items.
Parent Volunteer Assignments
Parent Volunteer Assignments are posted on the website and were forwarded to you via email. You can either ask 1 parent volunteer to complete the assignment or several parent volunteers to split up the time. Please review the instructions online.
The Rio Hondo College bookstore will be open from 8:00 AM to 4:00 PM. The bookstore includes a variety of items that you may need at the last minute and some really cool branded items to help you remember your participation at the Science Olympiad.
Please bring a first aid kit and be prepared to take care of minor first aid needs of your team. Be sure to review the protocols and standards set by your school district, including the use of any over-the-counter (OTC) medications that might be in the first aid kit or brought to the Science Olympiad to accommodate the needs of the participating students, teachers, chaperones, or guests.
In the event of emergency, call 911.
For injuries beyond the scope of minor scrapes and first aid needs, or for incidents where assistance is needed, please contact Campus Safety at 562-908-3490. If you have called 911, contact Campus Safety without delay after that call.
Follow up on twitter @LACoSciOly We will be posting updates, last minute information or changes on Twitter..
Photography on the Day of the Event
We may have media and official photographers on the day of the tournament. We will use color-coded wristbands to indicate photo release, but students without photo release should assist by staying away from areas where photos or video are being recorded. Adults on campus during the Science Olympiad should manage themselves and stay out of areas being photographed if they do not wish to be included in photos.
Photography of Devices and Performance
Please note that individuals can only take pictures of a device if the device belongs to the photographer's affiliated school. In the case that a team wants to take pictures of another school's device(s), prior permission from the owner of the device(s) must be given.
Please refer to the National Science Olympiad Media Recommendation http://soinc.org/sites/default/files/uploaded_files/MediaRecommendations10_1.pdf and check unacceptable scenarios 1 and 4. If your team has a unique design that you do not want other teams to use, please make sure you take the needed action to protect it by covering the device in some manner.
The Awards Ceremony will be held in the Gym. After the Awards Ceremony and prior to exiting the stands and gym, check the area around your team for any personal items and trash and be sure the area is completely clean before leaving. Our courtesy and attention to leaving the gym entirely clean is important.
For those of you parked in Lot A, please note that you will have to walk up Circle Drive to get back to Lot A. If you choose, you can move your car from Lot A to Lots E, J, L, or C before the Awards Ceremony so you will have a lot shorter walk back to your car after the Awards Ceremony.
If you feel that a rule was followed by the event supervisor, only the coach may file an appeal. Please fill out the arbitration form and take it to the event supervisor of the event you are appealing. The event supervisor will then write down on the form his/her opinion on your appeal. Please take the completed form to Registration Table or to LRC 129 (if the Registration Area is closed). The arbitration team will review your appeal and respond as soon as possible. Please note that the appeal process should not be used because another team did something wrong. If another team is doing something not within the rules (for example, not wearing goggles), please point it out to the event supervisor right there and then.
Science Olympiad Handbook
A helpful set of tips, answers to questions you may not have thought to ask, and other information is listed in the Science Olympiad Handbook. This document can be downloaded as a PDF from the website.